Privacy Notice - Oldham Safeguarding Children Partnership

Privacy Notice - Oldham Safeguarding Children Partnership

What this privacy notice is for

Our core data protection obligations and commitments are set out in the council’s primary privacy notice at: 

This notice provides additional privacy information for:

Oldham Safeguarding Children Partners and agencies working with the partnership.

Updating our privacy notices

We may update or revise our privacy notices at any time, so please refer to the version published on our website for the most up-to-date details.

What we use your information for

We obtain your personal information for the following purpose(s):

  • To review and assess multi-agency practices and procedures
  • Ensure compliance with safeguarding children policy and procedures

What categories of personal information do we use?

Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.

The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:

  • Racial or ethnic origin
  • Sexuality and sexual life
  • Religious or philosophical beliefs
  • Trade union membership
  • Political opinions
  • Genetic and bio-metric data
  • Physical or mental health
  • Criminal convictions and offences

To carry out these purposes we collect and obtain the following personal information shown in the table below:

Category of personal data

Special/ Sensitive

Name, Gender and date of birth

  

Address and telephone number

  

Ethnicity and language spoken

Yes

Reason for referral (e.g. relating to social circumstances, lifestyle, and behaviour, physical and mental health)

Yes

Involvement with Other services

Yes

Criminal convictions and offences

Yes

Sexuality

Yes

Religious or philosophical beliefs

Yes

Legal basis for processing

The legal basis for processing and or sharing your personal information is:

UK GDPR Article 6 (1) (d) – Vital Interests

UK GDPR Article 6 (1) (e) – Public Interest/Official Authority

The legal basis for processing and or sharing your special/sensitive personal information is:

UK GDPR Article 9 (2) (g) – Public Interests

 The legal basis above is underpinned by acts of legislation and guidance that support the Children’s Safeguarding Partnership Board in delivering its functions.

Children Act 2004

Childrens Act Guidance and Regulations 1989: Volume 2

The Higher Education and Research Act 2017

Crime & Disorder Act 1998

Housing Act 1996 Section 10

Working Together to Safeguard Children 2023

Information sharing/recipients

We may share personal information about you with the following organisations and partners:

  • Other members of the Oldham Safeguarding Children Partnership
  • Children Social Care, Adult Social Services, Greater Manchester Police, Youth Offending Team, and other relevant organisations such as schools and NHS organisations which are involved in safeguarding and supporting children and families
  • Organisations providing care and support to looked-after children and care leavers, such as GPs, schools, housing providers, and private providers of fostering and residential placements.
  • External organisations and agencies to support the partnership in reviewing its practices and procedures to improve practice so excellent practice is the norm across all practitioners in Oldham
  • Other local authorities
  • Government agencies

As well as information collected directly from you, we also obtain or receive information from:

  • Children Social Care, Adult social services, Greater Manchester Police, Youth Offending Team and other relevant organisations such as schools and NHS organisations which are involved in safeguarding and supporting children and families
  • Organisations providing care and support to looked-after children and care leavers, such as GPs, schools, housing providers, and private providers of fostering and residential placements.
  • External organisations and agencies to support the partnership in reviewing its practices and procedure to improve practice so excellent practice is the norm across all practitioners in Oldham

Data Transfers beyond the European Economic Area

We do not transfer any of your personal information outside the European Economic Area (‘EEA’).

Automated Decisions

All the decisions we make about you involve human intervention.

How long we keep your data

We will only keep your personal information for as long as the law specifies or where the law does not specify this, for the length of time determined by our business requirements.

Your information will only be kept for a specific amount of time in line with the Oldham Council Retention schedule (75 years) after which it will be securely destroyed in line with the council’s record retention policies.

Where can I get advice?

More information on how to seek advice to exercise your rights, raise a concern, or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at: