Privacy Notice - Heritage, Libraries and Arts: use of images/audio

What this privacy notice is for

Our core data protection obligations and commitments are set out in the council’s primary privacy notice at:

This notice provides additional privacy information for:

  • Individuals who attend our events where photography/video/audio recording is used
  • Individuals using our spaces

Updating our privacy notices

We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up-to-date details.

What we use your information for

We collect your personal information for the following purpose(s):

  • For use in HLA physical and social media to promote events and services
  • For use in Oldham Council’s other marketing and promotional materials
  • For use in marketing and promotion with our partner organisations

What categories of personal information do we use?

Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.

The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:

  • Racial or ethnic origin
  • Sexuality and sexual life
  • Religious or philosophical beliefs
  • Trade union membership
  • Political opinions
  • Genetic and bio-metric data
  • Physical or mental health
  • Criminal convictions and offences

In order to carry out these purposes we collect and obtain the following personal information.

Category of personal data

Special/ Sensitive





Ethnic or Racial Background


Physical image


Voice recording


Legal basis for processing

The legal basis for processing and or sharing your personal information is: 

  • Under the UK GDPR we use Legitimate Interests

Information sharing/recipients

We may share personal information about you with the following:

  • Facebook
  • Instagram
  • Twitter
  • Oldham Council website
  • YouTube
  • Partner organisations

As well as information collected directly from you, we also obtain or receive information from:

  • Partner organisations
  • Professional photographers and film makers
  • Other social media platforms and websites

Data Transfers beyond European Economic Area

We do not transfer any of your personal information outside the European Economic Area (‘EEA’).

Automated Decisions

All the decisions we make about you involve human intervention.

How long we keep your data

We will only keep your personal information for as long as the law specifies or where the law does not specify this, for the length of time determined by our business requirements.

We will retain your image/voice recording for as long as our purposes under a legitimate interest are supported.

Where can I get advice?

More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at: