What this privacy notice is for

Our core data protection obligations and commitments are set out in the council’s primary privacy notice at:

• Data Protection - web page

This notice provides additional privacy information for:

• Land Charges

Updating our privacy notices

We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up to date details.

What we use your information for

We collect and obtain your personal information for the following purpose(s):

• To provide a Local Land Charges Direct service by conducting an electronic search service of our local land charges register of information (commercial and residential) about any conditions or restrictions which may potentially limit the use of a land or property or any financial liability against the same.

What categories of personal information we use

Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.

The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:

• Racial or ethnic origin
• Sexuality and sexual life
• Religious or philosophical beliefs
• Trade union membership
• Political opinions
• Genetic and bio-metric data
• Physical or mental health
• Criminal convictions and offences

In order to carry out these purposes we collect and obtain the following personal information.

Legal basis for processing

Under our obligations as set out in the Land Charges Act 1975, the legal basis for processing and or sharing your personal information is:

• GDPR Article 6(1)(c) - Processing is necessary for compliance with a legal obligation
• GDPR Article 6(1)(e) - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you or we may be prevented from complying with our legal obligations.

Information sharing/recipients

We may obtain and share personal information about you with the following:

• Our departments, including Legal Services, Planning, Building Control and Environmental Health
• Courts/tribunals
• Land Registry
• Ombudsman
• Lawyers and other professionals who may be acting on your behalf

Data Transfers beyond European Economic Area

We do not transfer any of your personal information outside the European Economic Area (‘EEA’).

Automated Decisions

All the decisions we make about you involve human intervention.

How long do we keep your data?

We will only keep your personal information for as long as the law specifies or where the law does not specify this, for the length of time determined by our business requirements. For the Land Charges Service this is 6 years.

Where can I get advice?

More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at:

• Data Protection - web page