What this privacy notice is for

Our core data protection obligations and commitments are set out in the council’s primary privacy notice at www.oldham.gov.uk/dataprotection  

This notice provides additional privacy information on the Active Neighbourhoods Survey.

• Oldham Council is committed to making sure that we tell you about the ways in which we use your personal information and that we have the right controls in place to make sure it is used responsibly and kept safe from inappropriate access, theft, or misuse.
• An Active Neighbourhood is a place where the movement, health and safety of people is prioritised over cars. It’s simply about creating safe, attractive space for people to spend time chatting or for children to play, typically created using planters or bollards to reduce through traffic. The changes also make it easier to get around on foot and by bike.
• All these things can have positive effects on air pollution, congestion, residents’ health and wellbeing, and safety on residential streets. This is also about stopping people using residential roads as a cut-through. Residents will still be able to access their homes by car and emergency vehicles will still be able to drive onto the street.
• Between 2020-2021 we have been engaging with local communities and we have developed a draft design based on the feedback we have received from you throughout the process. This survey aims to gather your feedback on the draft proposals.
• This notice explains how we use your information and tells you about your privacy rights and how to law protects you
• Oldham Council are the data controller for the information collected for the Active Neighbourhood survey, with QA Research processing your data on our behalf.

Updating our privacy notices

We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up-to-date details.

What we use your information for

We collect your personal information for the following purpose(s):

• For us to hear from a diverse range of people reflective of the local area.
• For us to hear from a range of voices and identify any possible discrimination or barriers for particular groups of people.

What categories of personal information we use

Other than postcode, please note that providing personal data is not mandatory in order to complete the Active Neighbourhoods survey. Personal data that we will collect includes:

• Postcode
• Age Range

We may also collect sensitive personal data including:

• Gender
• Ethnicity
• Disability

Any personal information will remain strictly confidential, and we will not use it in a way that could identify you. Other than postcode you also do not have to provide this information if you do not wish to. All feedback and analysis of the data we collect will be anonymised.

Legal basis for processing

The UK General Data Protection Regulation (GDPR) and Data Protection Act 2018 provide for a number of different legal bases under which processing of personal data may take place. In relation to the processing of the personal data as part of Clean funds the following basis applies:

• GDPR Article 6(1)(e): the processing is necessary for the performance of its official tasks carried out in the public interest.

For special category data our lawful basis is:

• GDPR Article 9(2)(g) processing is necessary for reasons of substantial public interest.

Information sharing/recipients

The results of the survey will be anonymised and aggregated before being provided to the Local Authority. Your personal information will not be shared with any other third parties or be used by QA Research. It will strictly be used for the Active Neighbourhoods project only.

How long we keep your data

Personal data will only be held for the length of the project which is anticipated to be no longer than December 2022.

Where can I get advice

More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at www.oldham.gov.uk/dataprotection