Privacy Notice - Arts and Heritage
What this privacy notice is for
Our core data protection obligations and commitments are set out in the council’s primary privacy notice at:
This notice provides additional privacy information for:
Oldham Arts and Heritage Service
In order to provide quality services to you, it is necessary for Oldham Council to collect and hold some personal information about our members, participants and supporters. We will only keep your information for the minimum period necessary, as outlined in our record retention schedules. The exception to this is for donors to our museum and archives collections, where data forms part of a historical record and is kept in perpetuity.
We treat and manage your data with care and privacy and every member of staff, including volunteers comply with data protection guidelines. For our participatory programmes we request that each member/participant sets up an individual profile when registering for a workshop, programme or project. The information we record on this profile includes:
- Name, gender, address, telephone number(s), email address and date of birth of members and/or their parents/guardians as appropriate.
- Members’
- Any medical conditions and/or additional needs that we need to be aware of to support our
- Members’ school or college
What we use your information for
We will collect information about you (where applicable) to:-
- Send our publicity material, including Gallery brochures, invitations to talks, special events
- Register you on a workshop, programme or
- Maintain contact with you about workshops, programmes, project activities and inform you about wider opportunities and events. This may include events or activities we deliver in partnership with other
- Ensure we have accurate contact details in case of
- Ensure we have accurate medical details in case of
What categories of personal information do we use?
Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.
The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:
- Racial or ethnic origin
- Sexuality and sexual life Religious or philosophical beliefs
- Trade union membership
- Political opinions
- Genetic and bio-metric data
- Physical or mental health
- Criminal convictions and offences
Information sharing/recipients
We will not normally share your information with other organisations without your consent; however, there may be certain circumstances where we would share without consent such as where we are required to do so by law to;
- safeguard public safety,
- when somebody may be at risk, harm or emergency
Any information which is shared will only be shared on a need to know basis, with appropriate individuals. Only the minimum information required will be shared as deemed appropriate in accordance with our data protection policies.
Data Transfers beyond European Economic Area
We do not transfer any of your personal information outside the European Economic Area (‘EEA’).
Automated Decisions
All the decisions we make about you involve human intervention.
How long do we keep your data?
We will only keep your personal information for as long as the law specifies or where the law does not specify this, for the length of time determined by our business requirements.
Accuracy of your information
It is important that we hold accurate and up to date information about our participants/members in order to deliver our services safely and effectively. If any of your details have changed, please ensure that you inform us as soon as possible so that we can update your records.
Deletion of your profile on request
If you wish to have your participatory profile account deleted or no longer wish to be on our mailing lists you can contact us by e-mail at galleryoldham@oldham.gov.uk or oldhamtheatreworkshop.co.uk as appropriate. Alternatively, you can ring Gallery Oldham on 0161 770 4742 and Oldham Theatre Workshop on 0161 770 3240 and we can complete your request over the phone. Please note that a request of this type could take up to 10 working days to process.
Updating our privacy notices
We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up to date details at
Where can I get advice?
More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at: