Privacy Notice - Project Choice
What this privacy notice is for
Our core data protection obligations and commitments are set out in the council’s primary privacy notice at:
Data Protection - web page
This notice provides additional privacy information for:
- Users of the Project Choice and organisations making referrals to the service
Updating our privacy notices
We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up to date details
What we use your information for
We collect your personal information for the following purpose(s):
- Enable us to refer individuals to the most appropriate service to meet their needs
- To enable us to measure whether services are effective in meeting these needs
What categories of personal information do we use?
Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.
The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:
- Racial or ethnic origin
- Sexuality and sexual life
- Religious or philosophical beliefs
- Trade union membership
- Political opinions
- Genetic and bio-metric data
- Physical or mental health
- Criminal convictions and offences
In order to carry out these purposes we collect and obtain the following personal information.
|
Category of personal data |
Special/Sensitive |
|---|---|
|
Name, gender, and date of birth |
|
|
Address and telephone number |
|
|
Ethnicity and language spoken |
Yes |
|
Reason for referral (e.g. relating to financial and social circumstances, lifestyle (including sexuality if appropriate) and behaviour, physical and mental health) |
Yes |
|
Involvement with other services |
Yes |
Legal basis for processing
Project Choice referrals are normally based upon individuals giving explicit consent for the information they provide to be processed and shared. The legal basis for processing and or sharing your personal information is therefore that you have consented for us to do so.
Exceptionally, information may also be shared without your consent if it is necessary to protect individuals from harm, or because a serious crime has, or maybe, committed. Various pieces of legislation set out the circumstances in which organisations are permitted, or required, to do this. These include, for example, the Crime and Disorder Act 1998, the Data Protection Act 2018, the Children Acts 1989 and 2004 and the Care Act 2014.
NOTE: If you fail to provide relevant information when requested, we may not be able to allocate you to an appropriate service to meet your needs.
Information sharing/recipients
We may share personal information about you with the following organisations/types of organisations:
- Organisations or Council teams delivering early help so that they can provide these services
- Children’s or adult’s social services, Greater Manchester Police and other relevant organisations
As well as information collected directly from you, we also obtain or receive information from:
- Organisations (such as a school or GP surgery) who are making a referral to Project Choice on your behalf, and with your consent
- Organisations which have delivered public services to you and family members included in the referral, in order to help us understand your needs and what support has previously been provided (e.g. social services, education services including schools, housing providers, drug and alcohol services, NHS services, Department for Work and Pensions). Information will only be shared where it is relevant to do so, and the level of information shared will be proportionate to the needs identified
- Greater Manchester Police, probation services and youth justice services where the referral involves concerns about criminal or anti-social
Data Transfers beyond European Economic Area
We do not transfer any of your personal information outside the European Economic Area (‘EEA’).
Automated Decisions
All the decisions we make about you involve human intervention.
How long do we keep your data?
Information will be kept for ten years from when you stop working with the service or until you withdraw your consent. If you wish to withdraw consent please contact the Early Help Team:
- Phone: 0161 770 2999 or e-mail:
- projectchoice@oldham.gov.uk
Where can I get advice?
More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at:
- Data Protection - web page