Privacy Notice - Licensing

What this privacy notice is for?

Our core data protection obligations and commitments are set out in the council’s primary privacy notice at: 

This notice provides additional privacy information for:

  • Residents/members of the public, businesses, and professional persons or bodies that engage with the

Updating our privacy notices

We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up to date details

What do we use your information for?

We collect or obtain your personal information for the following purpose(s):

  • To ensure compliance with statutory requirements and ensure licensing decisions can be made;
  • Assess whether applicants are fit and proper (safe and suitable) to hold licences in order to fulfill our public protection duties;
  • Provide updates on changes to legislation and other relevant information:
  • To improve service

What categories of personal information do we use?

Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.

The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:

  • Racial or ethnic origin
  • Sexuality and sexual life
  • Religious or philosophical beliefs
  • Trade union membership
  • Political opinions
  • Genetic and bio-metric data
  • Physical or mental health
  • Criminal convictions and offences

In order to carry out these purposes we collect and obtain the following personal information.

Category of personal data


Personal/Business Details (e.g. name, address and contact details)


Physical or mental health


Demographic (financial information)


Criminal convictions and offences


Legal basis for processing

The legal basis for processing and or sharing your personal information is:

  • Where we have a legal obligation or it is in the public or our legitimate interest
  • If you fail to provide certain information when requested, we may not be able to process the application that had been

Examples of the legislation that support this are listed below:-

  • The Local Government (Miscellaneous Provisions) Act 1976 & 1982
  • Town Police Clauses Act 1847
  • Licensing Act 2003
  • Gambling Act 2005
  • Scrap Metal Dealers Act 2013
  • Equality Act 2010
  • Road Traffic Act 1988 and Road Traffic Offenders Act 1988
  • Animal Welfare Act 2006

Information sharing/recipients

We may share personal information about you with the following organisations:

  • Fire Service
  • Environment Agency
  • Health and Safety Executive
  • Other parts of the Council
  • Providers of goods and services
  • Other Local Authorities
  • Police Forces
  • Central Government Departments and Executive Agencies

As well as information collected directly from you, we also obtain or receive information from:

  • Other parts of the Council
  • Partners and other public bodies
  • Central & Local Government

Data Transfers beyond European Economic Area

We do not transfer any of your personal information outside the European Economic Area (‘EEA’).

Automated Decisions

All the decisions we make about you involve human intervention.

How long do we keep your data?

We will only keep your personal information for as long as the law specifies or where the law does not specify this, for the length of time determined by our business requirements.

Where can I get advice?

More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at: