Privacy Notice – Marketing and public relations interviews

What this privacy notice is for

Our core data protection obligations and commitments are set out in the council’s primary privacy notice at

This notice provides additional privacy information for:

  • Marketing and PR handwritten interviews

What we use your information for

We collect your personal information for the following purpose(s):

  • To promote initiatives, events or information

What categories of personal information we use

Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.

The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:

  • Racial or ethnic origin
  • Sexuality and sexual life
  • Religious or philosophical beliefs
  • Trade union membership
  • Political opinions
  • Genetic and bio-metric data
  • Physical or mental health
  • Criminal convictions and offences

In order to carry out these purposes we collect and obtain the following personal information. The nature of data gathered will be entirely dependent on the topic of interviews.

Category of personal data


Name, address, age, contact and job details


Any of the special personal information listed above apart from

genetic and/or biometric data


Legal basis for processing

The legal basis for processing and or sharing your personal information is:

For marketing and communications purposes where the interviewee has given their consent to participate.

Information sharing/recipients

We may share personal information about you by publishing news stories and articles on our website and issuing them to the media.

Data transfers beyond EEA

We do not transfer any of your personal information outside the European Economic Area (EEA)

Automated decisions

All the decisions we make about you involve human intervention.

How long we keep your data

We will keep notepads and other files for up to two years with a regular schedule of deletion/removal in place to ensure we do not retain data for longer than necessary. Where information is published, for example by a third party in the media or on our website, the information will remain public. Where we publish information, specifically on our website, it will remain public indefinitely unless the interviewee requests that an article containing their personal data be deleted.

Where can I get advice

More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found at