What this privacy notice is for
Our core data protection obligations and commitments are set out in the council’s primary privacy notice at:
This notice provides additional privacy information for:
- Residents who choose to provide community feedback
- Residents who choose to sign up for the community newsletter
Updating our privacy notices
We may update or revise our privacy notices at any time so please refer to the version published on our website for the most up-to-date details.
What do we use your information for?
We collect or obtain your personal information for the following purpose(s):
- To ensure that the statutory duties in relation to getting community engagement from residents to inform decisions that will impact the community positively
- To provide community updates to residents who wish to be part of our newsletter periodically providing recent news and developments in the area
What categories of personal information do we use?
Personal information can be anything that identifies and relates to a living person. This can include information that when linked with other information, allows a person to be uniquely identified. For example, this could be your name and contact details.
The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:
- Racial or ethnic origin
- Sexuality and sexual life
- Religious or philosophical beliefs
- Trade union membership
- Political opinions
- Genetic and bio-metric data
- Physical or mental health
- Criminal convictions and offences
In order to carry out these purposes we collect and obtain the following personal information.
| Category of personal data | Special/Sensitive |
|---|---|
| Name | |
| Age | |
| Gender | |
| Postcode | |
| Email address | |
| Contact number | |
| Cultural and/or social identifiers | |
| Racial or ethnic origin | Yes |
Legal basis for processing
The legal basis for processing and or sharing your personal information is dependent on what we use your information for, these may include, but are not limited to where:
- You, or your legal representative, have given consent
- It is necessary to perform our mandatory duties in line with our agreements with the Ministry of Housing Communities and Local Government. This stipulates that we must carry out detailed community consultation.
- Marketing purposes: where we have asked, and you have consented to receive electronic marketing information about our services (you may withdraw your consent at any time)
Information sharing/recipients
Information may be shared in the following circumstances:
- When you have requested that we share your information
- When you have given us permission to share your information so that you can access services
- You raise a specific personal issue or concern that requires addressing
- You ask us to share your personal details
Data Transfers beyond the European Economic Area
We do not transfer any of your personal information outside the European Economic Area (‘EEA’).
Automated Decisions
All the decisions we make about you involve human intervention.
How long do we keep your data?
We will only keep your personal information for as long as the law specifies or where the law does not specify this, for the length of time determined by our business requirements.
This will typically be [12 MONTHS] depending on the nature of the data collected and our requirements to retain this information.
Where can I get advice?
More information on how to seek advice in order to exercise your rights, raise a concern or complain about the handling of your personal information by the council can be found in the council’s privacy notice which can be found at: